User Database - Adding a User

Staff with User Database permission can add a new user in User Database. 

Prior to Adding New Users

Before a new user is added, it is best practice to first search ALL Inactive Users. 

• If the user already has a SEEDS account, Activate the user and Edit the user's permissions. 
• If the user has shared that they have a current, Active, SEEDS account, submit a Help Ticket. SEEDS Support will add the new district to the current account. 

Adding a User

1. Go to Toolbox - User Database 
2. Click on Add User

1. SEEDS4Schools Customer: Select which district or CESA with which to associate the user. 
2. First Name: Add user’s first name. 
3. Last Name: Add user’s last name. 
4. Title: Select from the drop down list the user’s title. Note: The title is not associated with level of permission in SEEDS. 
5. Email: Add the user’s email address. Note: A green checkmark will appear if the email address is available. If the email address is already in use, a validation message will appear. This means that the user has an account in SEEDS. Send a Help Ticket for additional assistance. 
6. Google Account: Add Google account information (if applicable)
7. User Name: Add user name. Note: The User Name is a historical field and is not used in SEEDS. Any combination of characters and letters can be added. The new user does not need to know their User Name. 
8. User Level: Select either Admin or Standard user. Permissions will default based on the selection. An explanation of each permission can be found at the Help Center Article - User Database Explanation of User Permissions

Additional Notes: 

In order for staff to show up in the drop down for a class or itinerant list staff, select "Staff Access to Caseload" under Enrollment Section Permissions when adding a user. 

• Enter the District in the "Associate staff with the following district" field. 
• Select if the staff member will have access to only students on their class or itinerant list, or if they will have access to all students in the district. 
• The word "(Staff)" will show up on the main page of the User Database next to the person's name if this section is completed.