Prior to sending SEPA records or TIE records in SEEDS, students must have the following requirements in SIS and SEEDS.
Required Information for sending Timely Initial Evaluations (TIE) records
*Every student who completes an initial evaluation, regardless of age and if they qualify, must have a TIE record sent from SEEDS.
One of the following enrollment types is required in the district SIS before sending a student's TIE record:
- SSA record: An enrollment record (/studentSchoolAssociation) which can only be created for students aged three to 21 who are special ed eligible.
- SEORA record: An enrollment record (Student Education Organization Responsibility Association) needs to be created for unenrolled children, such as a child who is below compulsory school age, parentally placed in a private school, or receiving home-based education.
The following information is required in SEEDS before sending a student's TIE record:
- WISEid: Enter the WISEid on the Student tab in Student Detail View. This must be entered regardless of the student's age and if the student qualifies for sped services or not.
- Initial event: Create an initial event for the student and complete the required forms.
- TIE record: Located under Toolbox - Timely Initial Eval. Complete and send the TIE record.
Below is a sample timeline for adding enrollment information and initial evaluation paperwork to your SIS and SEEDS. Please always follow your district guidance.
Process | System |
| A referral for a special education initial evaluation is completed. | SEEDS |
| The student is assigned a WISEid. | SIS |
| The WISEid is added to the Student tab in the Student Detail View. | SEEDS |
| The Initial event is created. | SEEDS |
| The A-3 is signed by the parent and returned to the district. The date the A-3 is signed is added to the bottom of the A-3 form. | SEEDS |
| An enrollment record is created and sent to WISE. | SIS |
| The initial evaluation paperwork is completed. | SEEDS |
| The TIE record is completed and sent to WISE. | SEEDS |
Required Information for sending SEPA records
The following information must be present in the SIS before sending a student's SEPA record:
- SSA record: An enrollment record (/studentSchoolAssociation) which can only be created for students aged three to 21 who are special ed eligible.
- Private school students: The student must be enrolled in a public school in the SIS if the student is receiving sped services.
- Alternative Placement: If a student is placed outside of the district, the district who is claiming the student at WISE must have an enrollment in the SIS at a public school.
The following information is required in SEEDS before sending a student's SEPA record:
| Student Tab | District Tab | Evaluation Tab |
| Student Name | Placement District | Primary and Secondary Impairments |
| WISEid | Placement School | IEP Implementation and End Dates |
| Birthday | FAPE District | Evaluation Meeting Date |
| FAPE School | Education Environment | |
| RCC (if applicable) | Shortened Day (if applicable) |
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