In order to send a TIE record from SEEDS, students must first have either an SSA (Student School Association) or a SEORA (Student Educational Organization Responsibility Association) record.
From DPI: For districts using a special education vendor:
- A student enrollment record (student School Association, or sSA) or a responsibility record (student Education Organization Responsibility Association, or SEORA) must be submitted via the primary SIS product.
- Without one of these records, the special education vendor will be unable to send the data required for Indicator 11 (student Special Education Program Eligibility Associations, or sSEPA).
- Once the SEORA record is in WISEdata Portal, Indicator 11 data elements are pushed to WISEdata Portal via your primary SIS or SpEd vendor SIS, as applicable.
Source: https://dpi.wi.gov/wise/data-elements/timely_initial_evaluations
SSA and SEORA records are created by the SIS and sent to WISE.
- SSA record: An enrollment record (/studentSchoolAssociation) which can only be created for students aged three to 21 who are special ed eligible.
- SEORA record: An enrollment record (Student Education Organization Responsibility Association) needs to be created for unenrolled children, such as a child who is below compulsory school age, parentally placed in a private school, or receiving home-based education.
Unenrolled children requiring data submission will need SEORA (a responsibility record) as an alternative record to the enrollment record because data submission must be connected to a student record. The responsibility record that stands in place of an enrollment record until an enrollment record can be created.
Additional information:
- All students that have an initial evaluation completed must have a WISEid assigned to them, regardless of age and if they qualify for special education services.
- All SEORA records require a Student Unique ID, which must be a WISEid.
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