Different Scenarios for Sending Timely Initial Evaluation Records

Student is homeschooled:

• Sending a school-aged student whose evaluation is completed, but the student is homeschooled and not enrolled at the LEA
• When parents provide consent for evaluation and the evaluation is completed for homeschooled student, then the district where the homeschooled student resides submits a TIE record.
  This student would not have an enrollment with the school, the LEA needs to create a student WISEid and submit /studentEducationOrganizationResponsibilityAssociation (SEORA) in order to be authorized to post a TIE record. The SEORA is sent to WISE from the SIS.

Private School Student:

• When parents provide consent for evaluation and the student is enrolled in a private school, then the district where the private student resides submits a TIE record.
  • If the private school that is located outside of the resident district, then the district in which the private school is located will complete the evaluation and would complete the Indicator 11 reporting.
  • This student would not have an enrollment with the school, the LEA needs to create a student WISEid and submit /studentEducationOrganizationResponsibilityAssociation (SEORA) in order to be authorized to post a TIE record. The SEORA is sent to WISE from the SIS.

Student below compulsory school attendance age (0-3):

• Districts will need to request a WISEid for students in order to send TIE records, even if the student does not qualify.
• Districts can request a WISEid from their SIS vendor.
• This student would not have an enrollment with the school, the LEA needs to create a student WISEid and submit /studentEducationOrganizationResponsibilityAssociation (SEORA) in order to be authorized to post a TIE record. The SEORA is sent to WISE from the SIS.

County School Evaluations: Sending a student below compulsory school attendance age whose evaluation is completed by county school for under three years of age program.

• No TIE record needs to be sent

Transfer Students Where Previous LEA Completed Eval:

• When a student transfers from LEA A, who completed the evaluation, to another LEA B, then LEA A submits the TIE record.

School-aged student whose evaluation process was not completed:

• Sending a school-aged student whose evaluation process was not completed in LEA A, then the student moved to LEA B to continue the evaluation. The student is enrolled in LEA B.
  • LEA A does NOT submit a TIE record. The record can be deleted.
  • LEA B submits the TIE record.

Consent Revoked

• Sending a school-aged student whose evaluation process was not completed, and the parent stops the evaluation (revoked consent or transferred to another LEA)
  • When the LEA receives parental consent for initial evaluation, they must submit a SSEPEA record.
  • However, when the parent stops the evaluation process (revoke content or transfer the student before evaluation is completed), then the LEA must delete SSEPEA record submitted."

Sending multiple eligibility in the same school year and same LEA

• If a student is found ineligible the first time, then the LEA may send a second evaluation. However, there can’t be an overlap in the initial evaluation process from the same LEA.
• DPI will use the eligibilityDeterminationDate to check for overlapping SSEPEA records."

TIE record sent accidentally with incorrect information

• TIE records operate the same as SEPA records in that they can be updated and resent as necessary if incorrect data was sent.
• To remove a record from WISE, enter the school, WISEid, and search for the student. You will see an option to "Delete from WISE." This will remove the extra record in WISE.