Activate/Inactivate Students

Students who are activated for a district are accessible to staff in that district. Students who are inactivated are available to be searched by all users in the Advanced Search All Students. 

Note: Activated/Inactivated students are not the same as Active/Inactive students. Refer to the Help Center article "Special Ed Status: Active and Inactive Students" to learn more about active/inactive students. 

1. Special Ed Status refers to Special Ed eligibility in the district.
2. Activation refers to District access to a student. 

To Activate a Student: 

Click "Activate" from either the search page or at the top of the Student Detail View. 

The four highlighted fields above are required when activating a student into the district:

1. New District of Residence (required) - The district where the student resides, or lays their head.
2. Resident School - The school the student would attend according to their address.
3. New District of Placement (required) - The district where the student attends.
4. Placement School/School of Attendance (required) - The school the student attends.
5. Start Date in New District (required) - The first day the student attends the district.
6. Open Enrollment - More questions will show when Yes is selected.
7. Private School Student- More questions will show when Yes is selected.
8. Submit  - to complete the Activate process.

Inactivating Students

Students should be inactivated in SEEDS for the reasons listed below. 

• Student is physically moving out of the district (including Open Enrollment to another district)
• Student is graduating
• Student has reached maximum age
• Student is deceased

Note: Always use the Activate/Inactivate button when inactivating a student. Using the Activate/Inactivate button will automatically fill in the information in the Exit/Transfer Details section on the District tab. Exit/Transfer Details should never be manually edited. 

All of the student's enrollments must have an Enrollment End Date added prior to inactivating the student or SEEDS will not allow the student to be inactivated.

The student's enrollments can be viewed on the Enrollment tab of the Student Detail View. Click on the name of the class or itinerant service and it will take you to the enrollment page where an enrollment end date can be added to that student's enrollment.

After all the enrollments for the student have an end date and all paperwork is finalized, the student can be inactivated. Once the student is inactivated, the district will no longer have access to that student unless the reason for the inactivation was maxed age, graduation or death.

The image below shows the pop-up which will display when Inactivate is clicked at the top of the Student Detail View. 

1. Click End Current District
2. Select the DPI Exit Type (must match the District's Student Information System)
3. Select continuing district (if know)
4. Select date the student exited the current district (must match the District's Student Information System)

Note: The DPI Exit Type is not reported from SEEDS to WISE. If a district does not know the continuing district, choose TNC and leave the Continuing District blank.