SEPA Data Fields

Special education data from public schools are sent to WISEdata as a Student Special Education Program Association (sSEPA). Each sSEPA record covers a specific period of time within the school year, and the services delivered within that time period. 

Note: DPI refers to the record as a sSEPA record. SEEDS refers to the record as a SEPA record. 

SEPA Data Gathered from Student Detail View Tabs

In order for a SEPA record to be created and sent in SEEDS, a student must have the following data points. 

SEPA Data Fields

Each SEPA record contains the following information:

• SEPA Begin Date: For most students the begin date will be the first day of the school year the student receives spec ed services.  
  • The SEPA Begin Date must match the entry date in the SIS. 
  • If the student enrolls in the district after the first day, the SEPA Begin Date will be the date the student enrolls in the school. 
  • A new SEPA Begin Date will be created if the IEP/Service Plan Implementation Date is edited on the Evaluation tab. 
• SEPA End Date: When a SEPA data field is edited, an end date will be added to the first SEPA record and a new SEPA records will be created. 
  • A SEPA record will be end dated and a new record will be created when the IEP/Service Plan Implementation Date is edited on the Evaluation tab, and the student already has an existing SEPA record. 
    • The SEPA End Date will be the day before the next SEPA Begin Date. 
  • A SEPA record will be end dated if consent is revoked or if a student is no longer eligible for services.
  • A SEPA record will be end dated if a student is inactivated from a district. 
  • A student who is actively receiving services should not have an Exit Reason or SEPA End Date on the bottom most SEPA record row during the school year. 
• Exit Reason: The reason a SEPA record is end dated. 
  • There are four options for Exit Reasons in a SEPA record. 
    • Continuing in Special Education: The student will continue to receive special education services. 
    • Exited District Due to Enrollment Code: The student has been inactivated in SEEDS due to an updated enrollment record in the SIS/WISE. Note: The specific exit type is sent from the SIS, not from SEEDS. 
    • Revoked Consent for Special Education Services: Consent for special ed services were revoked by the parents. 
    • Transferred to Regular Education: The student was dismissed from special ed services. 
  • A student who is actively receiving services should not have an Exit Reason or SEPA End Date on the bottom most SEPA record row during the school year. 
• Reporting/Servicing School: The Placement District and Placement School from the District tab. 
• FAPE School: The FAPE District and FAPE School from the District tab. 
• Last Eval: The Evaluation Meeting Date from the Evaluation tab. 
• IEP Begin Date: The IEP/Service Plan Implementation Date from the Evaluation tab. 
• IEP End Date: The IEP/Service Plan End Date from the Evaluation tab.
• Environment: The Education Environment from the Evaluation tab. 
• Disabilities: Reporting Disability and Other Disabilities. 
  • Reporting Disability is the Primary Impairment from the Evaluation tab. 
  • Other Disabilities is the Secondary Disability from the Evaluation tab. 
• Additional Indicators: New in the 25-26 school year - Indicators for Residential Care Center (RCC) and Shortened Day
  • RCC information pulls from the District tab. Include all data components for RCC, if applicable. 
  • Shortened Day information pulls from the Evaluation tab. Enter data as hours of shortened day, if applicable.