Oct 1 Child Count in WISEdata vs SEEDS Special Education Eligible Students

When the WISEdata Snapshot date is getting close, we recommend verifying the WISEdata Oct 1 Count Date number of students vs the number of special education eligible students who are enrolled on Oct 1.

Reports in SEEDS

Active Students

To make sure all special education active students are enrolled, run the Reports>Active Students report:

From the Enrollment Status dropdown, select Only Not Enrolled to find active students who are not enrolled on a class or itinerant list in SEEDS:

Look up the listed students and either:

1. 1. 1. Enroll the student on a class and/or itinerant list
      2. Remove the student's active special ed status by
         1. 1. Updating the below 2 questions on the student's Evaluation Details tab
               Does Child Have an Impairment
               Does Child Need Special Ed
            2. Dismiss the student from special education
            3. Inactivate the student for the below four reasons:
               Student physically moved out of the district
               Student reaches max age
               Student graduates
               Death

Enrollment History by Year

Run the Enrollment History by Year report in SEEDS for Oct 1. Below are the steps to pull the enrollment data for the number of students enrolled on Oct 1:

1. Reports>Enrollment History by YearAdd 10/1/YYYY as the Begin and End date. At the bottom of the report, there will be the number of special education eligible students who are enrolled on Oct 1 for the given year.

Oct 1 Data from WISEdata

Check for the Oct 1 Child Count in WISEdata is by using the ChildCount Export in WISEdata Portal

1. 1. Column AC - Count Date Receiving Services: denotes whether a student is receiving services while enrolled in the school. Values are: Present - Receiving Services; Absent - Receiving Services; or Not Receiving Services.
   2. Column M - Child Count Disability Status: is a DPI calculated field. If DpiTfsReportingDisability from mass enrollment export is Null/N/U, then the student shows as 'SwoD (student without disability)' else 'SwD (student with disability)'.
   3. Column P - Count Inclusion For Oct 1: denotes whether a student is enrolled and receiving services to be eligible for credit on the count date. For a student to be included in the Oct 1st child Count, the student must be enrolled in the school on the count date and the student must be assigned to a valid grade for his or her school.
      
      
      OR
      Another way to check for Oct 1 Child Count, is on a student-level. The ‘CcReceivingServices’ is the value sent from the SIS. Other values are DPI-calculated.
      
      

The number of students who are included in WISEdata's Oct 1 count should match the number of students enrolled on the Enrollment History by Year report ran for just Oct 1st.