Text Editor - Formatting, Tables, Copy/Paste

If you prefer to create your document in Word or Google Docs, updated formatting may be required. When data is copied, it brings with it coding that is happening in the background. Sometimes this coding can interfere with editing features in text areas in SEEDS. 

Here is helpful document that can be shared with staff about how to best use the SEEDS text editor. 

Clear Formatting - Paste as Plain Text

If you print a form and see that the text is very small, it may be because of the coding mentioned above. To clear the formatting, remember to paste as plain text. 

Helpful Tip: It may be a good idea to paste the text in a separate document, or create a print preview while you work. 

1. Copy all of the text in the textbox.
2. Delete the text. 
3. Press Ctrl Shift V to paste the text without formatting back into the textbox. 

Clear Formatting - Format Dropdown 

Another way to clear formatting is to use the "Clear Formatting" option in the textbox. 

1. Open the form.
2. Highlight the text. 
3. Click Format.
4. Click Clear Formatting.

Creating Tables

It is always advised to create a table directly in the SEEDS document. When tables are created outside of SEEDS, for example in Google Doc or Word document, the copied and pasted table will make all of the other text in the form appear much smaller in the print view. For this reason, it is recommended to create the table directly in SEEDS.  

If a table is created outside of SEEDS and pasted into a SEEDS, it may be necessary to adjust the Table Properties. 

• Right click on the table, and select Table Properties. Then, adjust the width to 75%. 

Helpful Tip: Create a fake user in your district with templates for tables. SEEDS allows copy/paste from one SEEDS form to another. 

Font and Size and Color

In the old text editor, you could "control" font and size in the edit mode of a form, however the font and size always follow a uniform format in the print preview, as the forms are legal documents. Since you can't print with different fonts and sizes, the new text editor does not offer different options for these things. 

Similar to the current text editor, the font will be formatted to a uniform font, color, and size in the print view in order to match requirements of a legal document. This means that print preview will not show things that are in color in the edit mode.

Additional Tips and Tricks

• Need a long chart, an image, or table but worried about adding it to a document? Use a U-Form to upload a PDF of the chart and include it in the event.
• Print preview each tab in longer forms, such as the I-3 and A-6. This will help to identify which tab has incorrect formatting (which will show up as tiny text in a print preview). 
• Always create tables directly in SEEDS. Do not copy and paste tables from outside sources into SEEDS.