Form and Event Locking/Unlocking

Form Lock Icons:

A lock icon shown on the student's Student Detail View>Forms and Events tab signifies the form has a lock on it.

1. The green lock icon denotes the form is locked by the current user who viewing the event. 
2. The red lock icon denotes the form is locked by another user. Holding the cursor over the red lock icon will show who has the form locked.
3. A form that is locked by another user can be viewed by clicking on the View link.

When a form is locked, other users will be able to view the form but will not be able to edit the form. 

Unlocking Forms: 

To unlock the form, the original user who has the form locked exits the form by saving to draft or final.

SEEDS Administrator with the Form Hold Override permission can release the lock on the form. The district SEEDS Administrator, with the Form Hold Override, will have access to the Unlock link as noted below:

Note: If a user is actively working in a form when a SEEDS Administrator manually unlocks a form, the user's information will not save. 

Multiple Locked Forms: 

An alert will show how many forms a user has open when they log in to more than one form:

Locked Forms Report:

There is a Reports>Locked Form report to list which form(s) the users currently has locked and the report will also show SEEDS Administrators all forms which are locked by selected users.

Event Locks: 

Events can be locked in SEEDS. 

In order to lock an event, a user must have Admin level permission, with Create/Edit marked under "Student Detail View Permissions" in User Database.

When an event is locked, the forms can be viewed, but cannot be edited. It is recommended that events are locked so that forms cannot be edited outside of a meeting. 

Note: I-3-P forms can be edited in a locked event.